KPI dashboard

Holiday Let KPI Dashboard

A holiday-let KPI dashboard helps owners track occupancy, ADR, RevPAR, operating costs, net margin, cashflow and actual performance against the original deal model.

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Key angle From deal to dashboard

The dashboard connects the purchase assumptions to monthly operating reality.

Practical answer

A KPI dashboard should connect occupancy to profit.

Occupancy, ADR and RevPAR are useful only when they connect to costs, margin and cashflow. Track KPIs alongside monthly P&L and forecast variance.

Example: occupancy can rise while margin falls

Example: occupancy improves from 52% to 60%, but ADR falls and cleaning turns increase. The dashboard should show whether the extra bookings improved net profit or just created more work.

Illustrative example only. Not a live listing, valuation, forecast, advice or recommendation.

Numbers to test

Occupancy

ADR

RevPAR

Cleaning cost per stay

Net margin

Cashflow after finance

Actual vs forecast variance

Checklist

Track KPIs monthly

Compare KPIs with net margin

Review booking pace by season

Flag cost or ADR drift

Turn variance into an owner action list

Pro Tracker holiday let P&L tracker forecast vs actual holiday let performance

Decision guide

Choose KPIs that explain profit, not vanity metrics.

Occupancy alone is not enough. A useful dashboard links revenue quality, costs and margin.

Occupancy tracked

ADR tracked

RevPAR tracked

Cleaning cost per stay tracked

Net margin tracked

Actual vs forecast tracked

Workflow

Dashboard workflow

Step 1

Collect monthly data

Bring together bookings, rates, platform fees, costs and finance data.

Step 2

Calculate KPIs

Track occupancy, ADR, RevPAR, net margin and cashflow.

Step 3

Compare forecast

Review actual performance against the original investment case.

Step 4

Create actions

Turn weak KPIs into pricing, cost-control or maintenance actions.

Tools

Tool categories to compare

These are examples to compare, not official endorsements. Check suitability, pricing and support before choosing any software.

Holiday Let Pro Tracker Google Sheets Looker Studio PMS reports Dynamic pricing exports Accounting exports

FAQs

Common questions

Which KPIs matter for a holiday let?

Useful KPIs include occupancy, ADR, RevPAR, cleaning cost per stay, net margin, cashflow, maintenance spend and actual-vs-forecast variance.

Is high occupancy always good?

No. High occupancy can still produce weak profit if ADR falls, cleaning turns increase, costs rise or finance pressure is high.

How often should KPIs be reviewed?

Monthly review is usually enough for owner-level decisions, with extra checks during launch, peak season, low season or major cost changes.

Next step

Track what actually changes investor returns.

A dashboard shows where the money is moving: bookings, pricing, costs, repairs, cashflow and net profit.

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Educational use only.

Holiday Let Investor provides educational tools and decision-support resources. It does not provide regulated investment, mortgage, tax, legal, planning, valuation or accounting advice. Outputs depend on user assumptions and should support, not replace, your own checks and professional advice. AI-assisted workflows can reduce admin, but they do not replace owner oversight, accountant review, safety checks, compliance or supplier management.